Role & seniority: Senior Administrative Associate, Experimental Test and M&P, Gulfstream Savannah (GAC Savannah)

Stack/tools: Microsoft Office (OneNote, Word, Excel, Teams), SharePoint, database entry, PC-based office software; basic purchasing (p-card), liaising with suppliers/contractors; familiarity with document systems and special software for reports/controls

Top 3 responsibilities

Provide advanced administrative support to Experimental Test and M&P teams; schedule meetings, book rooms, handle inquiries, travel arrangements, mail, and reception duties
Maintain records, prepare internal correspondence, update records in databases, and develop/maintain department procedures and work instructions
Coordinate with cross-functional teams (finance, HR), support budgeting/annual objectives, assist with procedure development, and manage special projects

Must-have skills

High School Diploma or GED; six years of demonstrated administrative experience
Extensive experience administering documentation systems and complex office administration
Proficiency with office equipment/software; strong PC literacy; grammar, spelling, typing, math
Ability to read/write/speak English; ability to work with minimal supervision

Nice-to-haves

AA/AS degree; training coordination experience
Experience developing organization charts, working with SharePoint, and building sites/capabilities
Experience with visitor parking, building access, motor v

Full Description

Senior Administrative Associate - Experimental Test and M&P in GAC Savannah

Unique Skills

Reporting to the Director - Supporting both Experimental Test and M&P Teams Location - Teams in RDC II, IV, Building Z and Experimental Test

Office in experimental test and RDCIV

Familiarization with all Microsoft Office Products (OneNote, Word, Excel, TEAMS, etc) Preparing, organizing and storing information in paper and digital form. Dealing with queries on the phone and by email. Ordering IT hardware/software Greeting visitors at reception. Managing daily activities, scheduling meetings, booking rooms and answering phones. Arranging travel and accommodation Arranging post and deliveries Updating computer records using a database Printing and photocopying Ordering office and breakroom supplies Liaising with suppliers and contractors Liaising with staff in other departments, e.g. finance, HR Purchase card (p-card) approved and assist with purchasing miscellaneous supplies

Larger than normal requirement for the test lab

Work with SharePoint administrators to help develop sites/capabilities Developing Organization charts Manage visitor parking Building access Motor vehicle requests Training coordinator

Education and Experience Requirements High School Diploma or GED required. Six years demonstrated administrative experience is required.. Extensive experience in administering documentation systems and complex office administration is required.. The use of sophisticated office equipment and software is required.. PC literacy is necessary as well as demonstrable proficiency in grammar, spelling, typing, composition and math. Addtl education demonstrating continued learning and growth in the job is required.. An AA/AS degree is desirable. Position Purpose:Under minimal supervision, provides advanced administrative support and coordinates specific activities as assigned within the department. Possesses familiarity with corporate operations and staff.Job Description Principle Duties and Responsibilities:Essential Functions: Performs a wide range of administrative support duties as required, including but not limited to using word processing and advanced spreadsheet applications on a PC, filing, directing phone and in-person requests for information, preparation of internal correspondence, schedule and travel coordination, mail processing, and departmental meeting support. Accomplishes specific departmental responsibilities in accordance with published departmental work instructions. Maintains department procedures and work instructions. Works with specialized software applications to develop controls and reports for the department, division or company. Participates in the administrative preparation and tracking of departmental budget, annual objectives and strategic planning efforts. Participates in departmental or cross-functional teams as appropriate. Assist in procedure development as required. Takes appropriate action when non-conformances are identified. Maintain accurate records as required. Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment. Performs a wide range of special projects as assigned.Perform other duties as assigned.

This job requires one to be able to read, write, speak, and understand the English language.Additional Information

Requisition Number: 231288

Category: Administration

Percentage of Travel: None

Shift: First

Employment Type: Full-time

Posting End Date: 03/13/2026 Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

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