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American Board of Internal Medicine • Philadelphia, Pennsylvania, United States
Role & seniority: Program Associate, mid-level supporting the Test Development team; reports to Manager, Support Operations.
Stack/tools: Microsoft Office (MS Suite); examination software and other Test Development Department software; ability to learn new platforms.
Manage committee membership (recruitment, onboarding, offboarding) and governance compliance with ABIM policies.
Coordinate planning for meetings (scheduling, track item submissions, verify information, create tracking documents, on-site/virtual support).
Support exam production processes and oversee department workflows and procedures.
Bachelor’s degree or equivalent experience; minimum ~2 years professional experience
Strong organizational, process management, and planning skills
Excellent verbal/written communication; independent work capability; cross-organizational collaboration
Proficiency with MS Office; ability to learn new platforms quickly
Experience with governance or committee administration
Familiarity with exam development or assessment operations
Prior experience in a hybrid/remote-friendly work environment
Location & work type: Based in Philadelphia, PA (510 Walnut Street); hybrid work setup with remote work up to three days per week; on-site support for some meetings.
The American Board of Internal Medicine (ABIM) is currently seeking a Program Associate to join its Test Development team. The Program Associate will work closely with exam development and assessment operations staff to support departmental tasks and initiatives.
Manage committee membership including recruitment, onboarding, and offboarding Manage user access and troubleshooting in examination software and other Test Development Department software Provide planning coordination for meetings, including scheduling, monitoring status of item assignment submission, verifying accuracy of information from meeting planners, creating tracking documents for use during meetings, and providing on-site support for Philadelphia and virtual meetings Support exam production needs and processes Manage member compliance with all ABIM governance policies and other members of the Governance Services and Medical Specialties teams Work with department teams to manage department processes and procedures
The ideal candidate has a bachelor’s degree, or equivalent on-the-job training, with a minimum of two years of professional experience. They must have a proven proficiency with the MS suite of programs and the ability to learn new platforms.
The successful incumbent will have excellent organizational, process management and planning skills, and must be able to both integrate and apply rapidly-evolving information to ongoing work. They must also have impeccable verbal and written communication skills, the ability to work independently with limited supervision, as well as demonstrate a consistent commitment to working effectively across the organization.
This role is based in our offices at 510 Walnut Street, Philadelphia PA, with the ability to work remotely three days a week. Our technology and facility teams provide and support a seamless hybrid work environment for all employees.
At the American Board of Internal Medicine (ABIM), our team of unique and talented professionals, and the inspiring work they do, are essential to meeting the needs and expectations of ABIM’s diverse community of physicians.
ABIM is like no other workplace, and we are proud of it. We are committed to recognizing the importance of our people by investing in their lives through ongoing learning opportunities and exceptional total compensation & benefit offerings.
We look forward to learning more about your interest in joining our team. EOE